An Aircraft on Ground event creates pressure to act quickly, but a short or incomplete RFQ can introduce avoidable delays. A clear AOG RFQ gives the sourcing team enough information to confirm the material, assess availability and evaluate delivery and documentation requirements without repeated clarification.
This checklist is for technical buyers preparing an urgent requirement. It focuses on the information to send. ADG's commercial AOG support service is the place to submit the request and review response times and sourcing process.
What Is an AOG RFQ Checklist?
An AOG RFQ checklist is a practical list of the product, operational and delivery details needed to start an urgent sourcing request. It is not a substitute for the applicable maintenance manual, approved data or engineering authority. Its purpose is to help the buyer communicate the requirement accurately the first time.
The Essential Information for an AOG RFQ
Exact product identity
Provide the manufacturer part number wherever possible. Include the manufacturer name, product description, specification, revision or approved material reference if known. A generic description can be useful context, but it should not replace the exact identifier required by the maintenance documentation.
Quantity and pack size
State the required quantity, unit of measure and preferred pack size. For chemicals, sealants, adhesives and lubricants, the pack format can affect availability, hazardous-goods handling and usable shelf life.
Required delivery details
Include the delivery country, airport or site, postcode where available, named receiving contact and the deadline the material must reach the location. Specify whether the requirement is same-day, next-day or tied to a planned maintenance window.
Documentation and traceability
List any Certificate of Conformance, Technical Data Sheet, Safety Data Sheet, batch or lot record, shelf-life requirement and traceability expectation. Clarifying this at RFQ stage helps avoid a quote that cannot be accepted into stores.
Alternative options
Say explicitly whether approved alternatives may be considered. If an alternate is acceptable, include the relevant approval, specification or engineering constraints. Do not assume that a similar-looking product is interchangeable.
Why Complete AOG RFQs Move Faster
Urgent sourcing often involves several checks at once: product identity, stock route, export or hazardous-goods constraints, documentation and delivery feasibility. A complete brief lets those checks happen in parallel. It also reduces the risk of confirming a route that later fails because the pack size, expiry, paperwork or destination was not known.
A Practical AOG RFQ Checklist
- Exact manufacturer part number and product name
- Required quantity, unit of measure and pack size
- Applicable specification, approval or maintenance-reference detail
- Aircraft, platform or maintenance-task context where relevant
- Delivery address, airport or site, country and receiving contact
- Required delivery date and time-critical priority
- CoC, TDS, SDS, batch, lot, shelf-life and traceability requirements
- Hazardous-goods or export information already known
- Whether approved alternatives can be quoted
- Best contact details for clarification and quote acceptance
What Happens After You Send an AOG RFQ?
ADG reviews the details supplied, checks the sourcing route and keeps the relevant compliance and logistics requirements visible in the response. AOG RFQs are acknowledged within 1 hour during business hours, with a sourcing response within 24 hours, subject to availability and the information needed to evaluate the requirement.
Request a Quote for AOG RFQ checklist
Aero Distribution Group supports aerospace buyers with genuine materials, responsive RFQ handling, documentation checks and worldwide sourcing support.
Send your requirement to ADG with product code, quantity, packaging, delivery location, required date, shelf-life expectations and any CoC, TDS or SDS requirements.
Use the RFQ page to send part numbers, pack sizes, quantities, delivery requirements and documentation needs.
Explore aog supportFAQs
AOG RFQ checklist FAQs
What is the most important detail to include in an AOG RFQ?
The exact manufacturer part number or approved material reference is the strongest starting point. Add quantity, destination, deadline and documentation requirements so the sourcing route can be assessed accurately.
Can I request an alternate product in an AOG RFQ?
Yes, if approved alternatives are acceptable. State the relevant specification or approval constraints. Product substitution should follow the applicable maintenance and engineering approval process.
Should I include shelf-life requirements in an urgent RFQ?
Yes. Shelf life can affect whether a quoted material is usable for the planned maintenance task, especially for controlled-life chemicals, sealants, adhesives and lubricants.
Does an AOG RFQ need delivery and documentation details?
Yes. The destination, required date and documentation needs can affect the available sourcing and logistics route, so including them early helps prevent delays.
Include product codes, pack sizes, destination, required delivery date, shelf-life expectations and any CoC, TDS or SDS requirements.